AGUA HEDIONDA LAGOON FOUNDATION / RENTALS

WELCOME TO THE AGUA HEDIONDA LAGOON FOUNDATION

Looking for a Great Venue in Carlsbad?

The AHLF Discovery Center overlooks the Agua Hedionda Lagoon, a 400-acre estuary and wetland situated in Carlsbad, California. The Discovery Center is a 3,800 square foot building that features both indoor and outdoor facilities that may be rented as a whole or a la carte.

The Discovery Center has hosted a wide variety of events, including lectures, business meetings, anniversaries, birthday parties, gala dinners, book signings, yoga classes, fundraisers and more.

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INTERACTIVE EXHIBIT SPACE

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150 MAX ATTENDEES SEATED*

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65 AVAILABLE PARKING SPACES

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PANORAMIC LAGOON AND SUNSET VIEWS

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5 MILES FROM CARLSBAD VILLAGE

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ECO FEATURES

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NATIVE LANDSCAPE

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ANY VENDORS WELCOME

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MULTIPLE EVENT SPACES

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SUPPORTING FUTURE LAGOON STEWARDS

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DJ OR LIVE MUSIC ALLOWED

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1 MILE FROM SHERATON / WESTIN LODGING

Eco-Features

This intersection in Carlsbad is at the tip of the spear, the very vanguard of technology for clean water, drinking water, emission free energy and environmental stewardship, for not just Carlsbad but for our state and our nation." – Peder Norby, April 7, 2014

 

An 8.9 kW solar system installed in our parking lot and on the roof above the Executive Office provides the Discovery Center with 45% of its electric needs!

 

The gutters and downspout connected to the roof of the Executive Office collects rainwater and spreads it across the patio pavers. Rain water seeps into the soil, sustaining the garden and helping protect the quality of Agua Hedionda Lagoon.

 

The Discovery Center is a no Styrofoam zone and has receptacles for proper recycling sorting. 

 

In addition, it is surrounded with Native Landscaping which is drought tolerant and a low water use garden fueled by recycled water.

Gardens and Patios

All rooms in the Discovery Center open to patios and gardens. The patios weave around the building, creating cozy gathering spaces amongst +750 native plants.

 

Special Features: The gardens feature art, murals, informational placards, and more. Have a sharp eye? When you are wandering the gardens, look for all of our amazing Eagle Scout projects! ​

Rotunda Room

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Nearby Lodging

The Discovery Center is less than one mile from the renowned Sheraton Carlsbad Resort and Spa and the Westin Carlsbad Resort and Spa. If you need to block a set of rooms (minimum requirement is 10 rooms) a special discounted rate will be applied, determined by the date. *Rates subject to change and availability.

Download PDF flyer, CLICK HERE.

Spaces

The Discovery Center can be rented as a whole, or a la cart. Below are the different roomsand outdoor areas to help you visualize your experience.

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Rotunda Room (max 45 seated, 100 standing)

  • The Rotunda Room, located in the heart of the Discovery Center, is a magnificent 624 square foot space (dimensions: 26 feet by 24 feet). This airy room features wood beam cathedral ceilings, a candelabra chandelier, and two sets of double doors that open to the back patio and native gardens. The western doorway frames the lagoon at her most spectacular time of day – sunset!

  • The overall room color scheme consists of white and beige, allowing for both dressed up or dressed down décor. Perfect for any occasion.

  • Special Features: Touch tank. Fish tanks. Reptile enclosures. Educational Displays. Smart TV. Projector Screen. Tinted Windows. Optional Shade Blinds.

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Great Room

Great Room (max 30 seated, 50 standing)

  • The Great Room is a 338 square foot open space (dimensions: 22.5 feet by 15 feet). The room features three sets of glass double doors, which open to the back patio, front sidewalk entrance and main building. The Great Room is decorated in white and beige and is carpeted. This room has been used for business meetings, birthday parties, lectures and educational opportunities. 

  • ​Special Features: Projector Screen. Optional Shade Blinds.

  • Lagoon Fact! Deer grass is one of the materials used by the Luiseño Indians to weave baskets.

AHLF Kitchen

  • The Discovery Center has a small but fully functional kitchen. Appliances available in the kitchen include a glass-top four-burner stove, oven, microwave, dish washer, refrigerator/freezer, and stainless-steel double sink with a U-shaped faucet.
  • The kitchen features a glass door that opens onto the main patio and has been used as a food preparation and staging area for events.

Back Patio (max 80 seated, 150+ standing)

  • The main patio is a favorite setting to Wine, Dine, and Dance! The panoramic lagoon views make a gorgeous backdrop and captivating sunset. The patio consists of three circular nodes of open space along the west side of the Discovery Center. Couples enjoy exchanging their vows under the gazebo and then celebrating with their intimate friends. Click Here to view diagram for exact dimensions. 

  • Special Features: Market Lights are strung across the entire north portion of the patio for use and a twinkling atmosphere at night. A Succulent Living Wall frames one of the double door entrances to the Rotunda Room.

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AHLF Kitchen

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Nature Node #1

Nature Node #1 (max 35 seated, 60+ standing)

  • This paved outdoor space adjacent to our extended parking lot is a newer addition and perfect as an a la cart rental space, or cocktail gathering before the big event. Click Here to view diagram for exact dimensions.

  • Special Features: Shazeebo brand shade sails cover the entirety of this space with market lights strung across and views of the lagoon in the distance. Electricity Outlet in close proximity. 

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Nature Node #2

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Nature Node #3

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Nature Node #4

Nature Nodes #2, #3 and #4 (max 12 seated, 25+ combo with seated/standing)

  • The outdoor educational spaces feature a variety of natural seating areas such as stones, wood benches and tree stumps. Each node is shaded and perfect for a small gathering of up to 12 people. 

Native Garden Circle (max 20 seated, 35+ combo with seated/standing)

  • An outdoor space on the southernmost point of the building featuring a line of benches overlooking the lagoon and cleared space. This outdoor area is great for a cocktail before the big event, or a small gathering of up to 20 people. This area features a new exhibit – an observation “Bee-Aquarium”. 

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Native Garden Circle

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Native Garden Circle

Learning Island (max 20 seated, 30+ combo with seated/standing)

  • Featuring many exhibits such as our paleontology digs, miniature nature library, Fairy Land, and Tortie the Sulcata Desert Tortoise, this outdoor area is shaded by solar panels and includes three picnic tables. This space is great for a small gathering of up to 30 people.  

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Learning Island

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Learning Island

 
 
 

RENTAL PRICING

AHLF MEMBERSHIPS

Discovery Membership $150

  • Two-year membership to the AHLF

  • 3hr minimum rental requirement waived

  • 25% off your next rental at the DC

  • 50% off two additional rental items on your next rental at the Discovery Center (coffee machine and set-up of chairs/tables only)  

  • No ABC License or Insurance required

  • Discovery Membership is non-refundable 

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Click on map to view pdf

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Entire Discovery Center Facility (Member Rate): 
  • $650 Flat Rate Rental after 4pm 

  • $150 per hour to close before 4pm 

  • $1500 flat rate for the entire day (8am – midnight) 

Includes: 

  • 10 5ft round tables (60 inches diameter x 29 inches height)

  • 2 4ft rectangular tables (48 inches length x 24 inches width x 29 inches height)

  • 5 6ft rectangular tables (72 inches length x 30 inches width x 29 inches height) 

  • Roll Away High Bar (77 inches length x 21 inches width x 33 inches height)

  • 6 Circular Belly Bar Tables (32 inches diameter, 43 inches height)

  • 1 - 6ft Telescoping Table (71 inches length x 29 inches width x 29 inches height) - 2'' Increments from 24'' up to a 32'' max height. 

  • 50 white folding chairs 

  • Black Trash Can Covers 

  • Market Lights on Back Patio and Nature Node #1 

  • Smart TV Indoors 

Additional Options: 

  • $200 Cleaning Team at end of night 

  • AHLF Team Member During Rental (pending availability): $50 per hour 

  • Rental of Exquisite Coffee Machine (includes cups, creamers and sugars): $100

  • Set up tables and chairs (our table and chairs only, by an AHLF Team Member): $100

  • Set up tables and chairs (third party vendor table and chairs that are being delivered, by an AHLF Team Member): Additional $100

  • Décor Set-Up (Linens, Center Pieces, Various Items - requires detailed communication with AHLF on how you want items set-up): $500. 

Entire Discovery Center Facility (Non-Member Rate): 
  • $200 per hour 

  • Must purchase liability insurance and an ABC permit to serve alcoholic beverages. 

 

Includes: 

  • 10 5ft round tables (60 inches diameter x 29 inches height)

  • 2 4ft rectangular tables (48 inches length x 24 inches width x 29 inches height)

  • 5 6ft rectangular tables (72 inches length x 30 inches width x 29 inches height) 

  • Roll Away High Bar (77 inches length x 21 inches width x 33 inches height)

  • 6 Circular Belly Bar Tables (32 inches diameter, 43 inches height)

  • 1 - 6ft Telescoping Table (71 inches length x 29 inches width x 29 inches height) - 2'' Increments from 24'' up to a 32'' max height. 

  • 50 white folding chairs 

  • Black Trash Can Covers 

  • Market Lights on Back Patio and Nature Node #1 

  • Smart TV Indoors 

Additional Options: 

  • $200 Cleaning Team at end of night 

  • AHLF Team Member During Rental (pending availability): $50 per hour 

  • Rental of Exquisite Coffee Machine (includes cups, creamers and sugars): $100

  • Set up tables and chairs (our table and chairs only, by an AHLF Team Member): $100

  • Set up tables and chairs (third party vendor table and chairs, by an AHLF Team Member): Additional $100

  • Décor Set-Up (Linens, Center Pieces, Various Items - requires detailed communication with AHLF on how you want items set-up): $500. 

 
A La Carte Options

A La Carte Rental Areas cannot be combined. If needing two areas this triggers the entire Discovery Center Rate. Tables and Chairs Included (if available, you set up). Discovery Center Membership Required.

Back Patio: 

  • $100 per hour 4pm – Midnight 

  • Flat Rate Pricing  (4pm – Midnight): $500

  • This space can not be rented a la carte during our open hours (am - 4pm), and triggers the entire rental facility pricing during this time. This space, if rented a la carte after 4pm, does not include any indoors access besides kitchen and restrooms. 

Great Room: 

  • $50 per hour 8am – 4pm 

  • $25 per hour 4pm – Midnight 

  • Flat Rate Pricing All Day (8am – Midnight): $400 

Nature Node #1: 

  • $50 per hour 8am – 4pm 

  • $25 per hour 4pm – Midnight 

  • Flat Rate Pricing All Day (8am – Midnight): $400 

  • *Nature Nodes #1, #2, #3 and #4 can be combined for a la carte pricing and does not trigger entire Discovery Center Rental. They can also be combined with A La Carte pricing for Learning Island, Great Room and Garden Circle.

Nature Nodes #2, #3 and #4: 

  • $25 per hour 8am – 4pm 

  • $10 per hour 4pm – Midnight 

  • Flat Rate Pricing All Day (8am – Midnight): $150

  • *Nature Nodes #1, #2, #3 and #4 can be combined for a la carte pricing and does not trigger entire Discovery Center Rental. They can also be combined with A La Carte pricing for Learning Island, Great Room and Garden Circle. 

Native Garden Circle

  • $25 per hour 8am – 4pm 

  • $10 per hour 4pm – Midnight 

  • Flat Rate Pricing All Day (8am – Midnight): $150

  • *Native Garden Circle can be combined for a la carte pricing with Nature Nodes #1, #2, #3 and #4, Great Room and Learning Island and does not trigger entire Discovery Center Rental. 

Learning Island 

  • $35 per hour 8am – 4pm 

  • $20 per hour 4pm – Midnight 

  • Flat Rate Pricing All Day (8am – Midnight): $175

  • *Learning Island can be combined for a la carte pricing with Nature Nodes #1, #2, #3 and #4, Great Room and Native Garden Circle and does not trigger entire Discovery Center Rental. 

 

What are folks saying about their experience renting the facilities at AHLF

Just wanted to thank you and your team for making Wednesday night a huge success! I have had such rave reviews on the setting and the fact that the sunset behind Encina. People enjoyed the venue so much. Thank you for all your guidance and commitment to making the evening flawless.

Andrea Coghill

NRG Energy

Thank you AHLF staff for everything. You were great and easy to work with. You helped make our whole party experience a pleasant one. Thanks also for the bottle of wine. You are great!!!

Jose De Anda

Carlsbad Education Foundation

Thank you so much for everything! I never thought that we could have such a magical evening as we had Friday night. We really appreciate the help and guidance throughout our journey with you. Thank you for allowing us this opportunity.

Teanna Evans

Sage Creek High School ASB Advisor

Thank you so much for allowing us to host our party here last night. You did such a wonderful job to get the place ready for us. We had a magnificent time... Thanks for all you do!

Andy Roe

Author at Book Signing Event

 

DISCOVERY CENTER RENTAL FAQ's

Do I get the entire Discovery Center with the flat rate price?


Yes




How long can I stay?


We do not have a required end time, but encourage midnight. Carlsbad has a noise ordinance of 10pm (if you are playing music outside, live band, speakers or DJ, you must end at 10pm). If you are playing it inside, it is okay to continue after 10pm. It is recommended that you call the Carlsbad Police non-emergency line ahead of time to let them know of your party: 760-931-2197.




Can I bring in Alcohol?


Yes




Can I bring in Catering?


Yes. No Styrofoam.




What is the lighting like outdoors?


There are lights that automatically turn on the surrounding building at dusk and market lights strung across the back patio.




Do you have heating and air conditioning?


Inside, yes. We do not have outdoor heat lamps. You may rent them. No fire pits though (open flame).




Can I bring outside rental items in?


Yes. The drop—off needs to occur at time of rental. Pick-up needs to occur before our opening hours the following day. We encourage you to sue Ara’s Party Rentals, as they abide to the timeframes and know the center.




Can I bring in decorations and put up items?


Yes. You will be charged the $100 fee if the decorations do not come down at the end of the night, or if any items destroy the paint on the walls, or furnishings.




Are the animals covered up or moved in the main room?


All the bird habitats and displays are moved into the back offices. The reptile corner is not, besides the one on wheels. We do not have covers. You are welcome to drape over them though.




Do you have linens?


No.




How many tables and chairs do you have and what are the sizes?


  • 10 - 5ft round tables (60 inches diameter x 29 inches height) - comfortably seats 8, tighter squeeze 10
  • 5 - 6ft Rectangular Tables (71 inches length x 29 inches width x 29 inches height) - comfortably seats 6, 8 tighter squeeze
  • 2 4ft rectangular tables (48 inches length x 24 inches width x 29 inches height)
  • 6 - Circular Belly Bar Tables (32 inches diameter, 43 inches height
  • 1 - Rollaway Bar Table (77 inches length x 21 inches width x 33 inches height)
  • 1 - 6ft Telescoping Table (71 inches length x 29 inches width x 29 inches height) - 2'' Increments from 24'' up to a 32'' max height.
  • 50 white folding chairs




What should I bring?


Your own kitchen items (we do not have any serving trays, wine openers, utensils or accessories), your own lighter (to light candles), no Styrofoam (we are a no Styrofoam zone).




How do I reserve?


Join as a Discovery Member (memberships are non-refundable). Full payment required within two weeks of the rental. 50% Non-Refundable Fee charged in the months of June and December upon booking. Non-Refundable if cancelled within two weeks.




Does the AHLF Set-Up Chairs & Tables?


We can set up our own tables and chairs at a cost of $100. If you want us to put linens on, set up decor, and other items, the cost is $500. If we are settingg up third aprty vendor items this is an addiitonal $100.




Can I store things at the Discovery Center Prior to My Rental or After?


No. All items need to be delivered within the window of your rental (unless we were decorating for you; those items need to come before).




Are we allowed to have fire pits on the back patio?


No




Can we bring a pinata?


Yes




Do you have extension cords for us to use?


No




Can we use the Kitchen/Fridge/Freezer?


Yes. We clear a shelf in the fridge. The freezer has very limited space. We recommend you bring plenty of coolers. The entire kitchen you may use.




Do you have scissors/tape/sharpies for use?


No please bring all supplies form home.




Do I Need to Lock Up at the End of the Night?


YES. If you choose to use the Third-Party Cleaning Team ($200), they will put all chairs and tables away, take out trash, clean and return the Center back to normal. You are still required to lock the doors because they come early in the morning, as not to cut your party short. If you chose not to use them, you are required to put the Center back as you found it.




Can we have candles?


Yes




Is there WIFI?


Yes




Can I just rent a room during open hours?


Yes, see A La Carte options above.




How much does it cost to rent the Discovery Center?


See rental pricing information above.




Do you require certain Vendors?


No. Just no Styrofoam. We do have some recommendations based on vendors that have provided services before. Please inquire with your booking.




Can I hire an AHLF Staff Member to be onsite to help with my Event?


YES. The cost is $50 per hour, and cannot work past 8 hours. Dependent on staff availability.




Are there non-profit Rates Available?


YES. Inquire with samantha@aguahedionda.org





 
Deposit and Cancellation Policy

 

The Discovery Center Membership holds your date. It is non-refundable, but you can move your event date up to two weeks prior should you need to. The Discovery Membership does not act as a deposit towards your party total. It allows you the membership rate, and holds the date. 

 

In the months of June and December, we require a 50% non-refundable deposit of your venue rental price, on top of the membership. This is nonrefundable due to the high demand of the Discovery Center in these months. If you were to need to move the date for any reason, the 50% deposit can be moved to this date, if we have a two weeks’ prior notice; it is still non-refundable. 

 

Full payment for your rental is required two weeks prior to the date. A credit card must be kept on file for any associated fees or charges if the rental agreement is violated.

Rental Agreement 

*This agreement is constantly being updated, and this version could not be the most up to date. When you work with your coordinator, you will receive the most updated agreement.

Closing

 

Renters have the option of hiring a third-party cleaning team to do most of the end of night closing duties (cleaning, putting away chairs and tables, taking out trash). If you do not hire the third-party cleaning team, AHLF expects the Center back the way at the end of the night as you found it. With the third-party cleaning team, you will still be responsible for taking your own items (catering, décor etc.) as well as locking the doors, shutting off the lights and closing the front gate. The cleaning team arrives in the morning, as to not rush your end time of your event.

*This does not apply for a la carte rentals. If you hired an AHLF employee during your event, some of these items might change.

*These checklist is constantly being updated, and this version could not be the most up to date. When you work with your coordinator, you will receive the most updated checklist.